Instructions for Paper Presenters
New paper file
If you wish to upload a new version of your paper we ask you to do this by Friday 7 June. To do this, please follow these steps: (a) go to http://fleximeets.com/eaere2019 and sign in,
(b) click “View Submissions”, (c) click on the paper you want to update, (d) on the right hand side under “Edit submission”, click “Upload file”, which will replace your original file.
Author names
Please check the list and the order of authors in Fleximeets and if necessary, change this so it corresponds with what you have on the title page of your paper. To modify, repeat steps (a)-(c) above. The under “Edit submissions”, click “Edit Authors”. To change the order of the authors use the symbol to the left of the author number.
Presentation format
A computer (MS Windows environment) is available in each room of the conference venue. All screens in University Place are 16:9 (widescreen). Please bring your presentation on a USB stick. Make sure to copy your presentation onto the computer in the assigned room before your session. Your presentation file should be in PowerPoint (.pptx or .ppt format) or pdf format. Please include your last name in the file name to avoid confusion. Each room is equipped with a white board. Please only use the whiteboard pens provided. If you need a laser pointer please enquire with a conference assistant.
Organisation of sessions
Sessions will be 1 hour and 45 minutes. The time available for each paper is 25 minutes, of which 20 minutes are for the presentation and 5 minutes for the discussant’s comments. Presenters should come to the room at least 10 minutes before the start of the session to allow time for the presentations to be copied to the computer. A conference assistant will be available near your room in case of technical difficulties. Please go to the assigned room well in advance so the chair of the session knows that you are present. Please respect your colleagues and keep to the allocated time for your presentation.
Discussants
All presenters of regular papers are called upon to discuss a paper in the same session in which they present. Please note that discussants should provide comments and suggestions. They should NOT summarise the paper (that is the presenter’s task). PowerPoint slides to support your comments are not expected but if preferred then please make sure to upload before the start of the session. More detailed comments can be passed on to the presenter after the session, preferably in written form. Please check the detailed conference programme when it becomes available in June to see of which paper you are the discussant.
Session Chairs
One person in each session is designated as the Session Chair; this is the person presenting the session’s last paper. Chair persons should come to the room at least 10 minutes before the start of the session. Chairs should briefly introduce the session and the speakers, make sure the time available is divided equally and guide the discussion from the floor following each presentation. To see if you will be chairing your session please check the detailed conference programme when it becomes available in June. In the unlikely case where the scheduled chair does not attend, the presenter of the session’s actual last paper is expected to take over the role of chair.
Last update on June 1, 2019 |
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