Instructions for paper presenters
Presentation format
A computer (MS Windows environment) is available in each room of the conference venue. Please bring your presentation on a USB stick. Make sure to copy your presentation onto the computer in the assigned room before your session. Your presentation file should be in PowerPoint (.pptx or .ppt format) or pdf format. Please include your last name in the file name to avoid confusion.
Organisation of sessions
Sessions will be 1 hour and 45 minutes. The time available for each paper is 20 minutes, of which 15 minutes are for the presentation, 5 minutes for the discussant’s comments. At the end of the session, there are 20 minutes allocated for a floor discussion.
Presenters should come to the room at least 10 minutes before the start of the session to allow time for the presentations to be copied to the computer. A conference assistant will be available near your room in case of technical difficulties. Please go to the assigned room well in advance so the Chair of the session knows that you are present. Please respect your colleagues and keep to the allocated time for your presentation.
Discussants
All presenters of regular papers are called upon to discuss a paper in the same session in which they present. Please note that discussants should provide comments and suggestions. They should NOT summarise the paper (that is the presenter’s task). PowerPoint slides to support your comments are not expected but if preferred then please make sure to upload before the start of the session. More detailed comments can be passed on to the presenter after the session, preferably in written form. Please check the detailed conference programme when it becomes available to see of which paper you are the discussant.
Session Chairs
One person in each session is designated as the Session Chair; please check the detailed conference programme when it becomes available in the coming days to see if you are the Chair of your session. Chair persons should come to the room at least 10 minutes before the start of the session. Chairs should briefly introduce the session and the speakers, make sure the time available is divided equally and guide the discussion from the floor following each presentation. To see if you will be chairing your session please check the detailed conference programme when it becomes available in June. In the unlikely case where the scheduled chair does not attend, the presenter of the session’s actual last paper is expected to take over the role of chair.
Any questions regarding these instruction and late cancellations should be sent to programme@eaere.org.
Access to full papers
In order to access the full papers in the programme, please log into your ConfTool account and select " Browse conference agenda". Please make sure you are logged in to your ConfTool account in order to be able to access the full PDFs of the papers. Once you are logged in, access a session (parallel, egg-timer) and select the "Show Downloads" button on the top left of the programme. Links to the PDF files will appear below each paper.
Papers are only available to registered participants.
If you have an updated version of your paper that you would like to make available in the Scientific Programme, log in to your ConfTool account and navigate to " Your Submissions."
Use the "Final Upload" option highlighted in yellow (to the right of your paper title), and scroll to the bottom of the page to choose a new file and upload it in place of your original file.
Last update on June 5, 2024 |
